Find and share with split desktop and PDF support

ScanSoft has made available PaperPort Professional 10, a major new release of what is said to be the worlds most popular PC document management application.

ScanSoft has made available PaperPort Professional 10, a major new release of what is said to be the worlds most popular PC document management application.

The product brings a new level of productivity to users of Microsoft Windows by combining an innovative Split Desktop with the ease of One-Click Scanning, the power of PDF document assembly and the convenience of All-in-One Search - making it easier than ever to organise, find and share documents and digital images.

PaperPort is used by millions from the home office to legal, medical, corporate and government organisations - to quickly organise all of their PC files, including scanned paper, PDF, digital documents, and digital images.

Adding to its growing number of loyal users, the product has also gained industry respect for the elegant and intuitive way it allows users to organise documents, including winning a "Product of the Year" from PC Magazine in 2003, and being named one of the "Hottest 50 Products" by Smart Computing in 2004.

"I have been a PaperPort user for several years and find PaperPort Professional 10 packed with innovative features which make it like a Swiss Army Knife for information," said Steve Snitzer, president, American Agency "The ease with which you can handle all your data documents, pictures, faxes, email, and Web content from within one application makes it one of the most valuable pieces of software on my desktop.

The time savings it provides alone are well worth the price of the software, but when you add in the single access point it provides to gather, store, and disseminate all your information, it becomes a must have." PaperPort Professional 10 revolutionises the way people organise, find and share their PC documents in four ways: First, the product makes it easier than ever to work with PC and network files.

In the most significant design enhancement since PaperPorts inception, PaperPort Professional 10 implements a Split Desktop and Workspace, allowing users to work in multiple folder locations at the same time.

Users set their PaperPort desktop to show folders on their own local PC, or across a network.

Files can be copied or moved between remote folders, printed, faxed or sent to email with a simple drag and drop, while new Bookmarks allow specific folder locations to be accessed in the future with a simple click.

Documents within remote folders can be converted into PDF copies, and assembled with other PDF documents.

Users also have the option of using PaperPort in its original, classic desktop mode.

The Split Desktop not only eliminates the confusion caused by working within multiple instances of Windows Explorer, it also allows workgroups and organisations to use PaperPorts integration with the Microsoft file system to implement affordable, centralised document archiving and management.

This results in a dramatic improvement in the way organisations work with documents within Microsoft Windows.

PaperPort also adds unique document management capabilities to networked PCs and Tablet PCs, simplifying the movement of local documents to network drives and Web-based content management systems, including Microsoft SharePoint and Oracle 9i.

Second, the new release of PaperPort makes it easier than ever to implement an organised, paperless office.

One-Click Scanning makes it possible for everyone to get professional-quality document capture from practically any scanning device sheet-fed, flatbed, all-in-one, multifunction device or digital copier.

Users can even scan from a networked digital copier, and have the electronic document automatically moved across the network to their PC by PaperPort.

This makes scanning as easy as making a copy, while saving on the expense of paper and toner.

PaperPorts professional document capture capabilities go even further, providing Scanner Enhancement Technology (SET) tools, making image correction and annotation as easy as point and click.

SET eliminates the need to re-shoot a dark photo, or re-scan a crooked or poor quality document.

Third, users can now easily create complete document sets, assembling various pages from nearly any source scanner, Microsoft Office, CAD, accounting and more.

PaperPort enables document assembly through its unparalleled support for the PDF document standard, a format that can be universally viewed and printed.

Scan-to-PDF is built directly into PaperPort, as is the ability to convert any format into PDF.

ScanSoft PDF Create! is included with PaperPort 10, giving users fast PDF creation from within any PC application, as well as the ability to merge multiple files into a single PDF.

Users can merge and re-order pages directly from the PaperPort desktop using the built-in PaperPort PDF viewer and editor.

PaperPort also supports PDF security, providing 40- and 128-bit password encryption for controlling PDF viewing, printing, editing and more.

Finally, the new release of PaperPort makes it easier to find files on the PC through its unique All-in-One Search, which enables a single search word or phrase to find not only digital content, but also scanned paper, PDF documents and even digital photographs.

While the search capabilities included with Microsoft Windows and other search solutions can find digital documents, such as Microsoft Word, PowerPoint and Excel documents, PaperPort Professionals All-in-One Search leverages ScanSofts optical character recognition technology to also search the text information frozen in image and PDF files.

The solution also supports loading and searching information about a document or photograph, called meta-data, which can include search information for the author, subject, special keywords and customer name.

PaperPort 10 also includes a new Index Manager for specifying times and days for automatic indexing to be performed by the product.

"PaperPort is invaluable for my work and has helped tremendously in keeping my company organised with accounts payable/receivable and customer files," said Sean Martin, owner, Twin Imaging Technology, a document imaging and scanning conversion service company.

"Additionally, PaperPort has been a sensational aid in the specialty production scanning area of Twin Imaging Technologys business.

PaperPort Professional 10 is a must-have application and an excellent foundation for any small business considering implementing an Enterprise Content Management solution." "As a leader in productivity solutions, ScanSoft is always developing new ways for workers to get the most from their PC," said John Shagoury, president, ScanSoft Productivity Applications Division.

"With the introduction of PaperPort 10, we have added enhanced features that help users to easily organise, find, and share their documents in a way they never have before, boosting productivity to new levels.

The industry awards that we have received along with our growing customer base demonstrate the continued value of PaperPort as a critical document management solution for workers everywhere." Key Features of PaperPort Professional 10 PaperPort Professional 10 is the most efficient way for everyone in an office to organise, find and share paper, PDF, and digital documents.

It combines the convenience of All-in-One Search with the ease of One-Click Capture and the power of PDF creation to deliver the most complete PC document management solutions available.

* Revolutionary Split Desktop Working with files on a PC and across the network is easier than ever with PaperPort Professional 10.

With a new Split Desktop and Workspace, PaperPort Professional allows users to work in multiple folder locations at the same time, moving and assembling documents from disparate folders quickly and easily.

A visual desktop with large, clear page and document thumbnails improves the way users work with their files, allowing them to quickly browse, organise and use files to view contents at a glance.

* Professional Scanning Easier Than Ever PaperPort Professional works with any scanning device to quickly turn paper into PDF files that can be organised, searched and shared ScanSofts patented one touch and ScanDirect technology enable scanning directly to e-mail, fax machines, and many popular applications.

New batch scanning capabilities allow users to scan several documents at once using an automatic document feeder, boosting productivity.

* The Power of PDF Creation and Security PaperPort Professional creates PDF files from existing electronic documents such as Microsoft Word, Excel, PowerPoint and Visio, and can convert nearly any format into PDF files including TIFF, MAX, JPG, BMP, Corel, and Autodesk.

Using ScanSoft PDF Create!, PaperPort Professional enables cost effective PDF creation right on the PaperPort Desktop.

PaperPort Professional produces industry standard PDF files that are compatible with, but do not require other PDF reading, creation and editing applications, and supports PDF password protection for document security that many businesses require.

* Fast and Easy Document Assembly With a single click of the mouse, users can quickly assemble custom PDF documents, combining scanned paper and pages from PC applications, including Microsoft Word, Excel and PowerPoint, into a single document.

PDF documents can be reordered and merged using PaperPorts drag and drop stacking capability just as you do with real paper.

PaperPorts unique visual desktop displays clear document and individual page thumbnails, making it easy to drag and drop entire documents or copy and paste selections from one PDF document to another.

* Never Rescan Again with SET PaperPort Scanner Enhancement Technology (SET) eliminates the need to re-scan a crooked document or to re-shoot a digital photo.

SET tools provide a robust collection of powerful image correction and annotation capabilities, including straighten, contrast adjustment, colour conversion, red-eye removal, sticky notes, highlighter, pointers, handprint notes and stamps.

SET tools deliver professional enhancement capabilities with point and click simplicity, as well as capabilities that are particularly useful on Microsoft Tablet PC devices.

* Capture the Web to PDF PaperPort Professional lets users capture Web pages as PDF files, providing a full-colour duplicate for use offline.

This is a great way to capture a permanent record of a Web site, speed Web-based research, or for sharing Web pages as PDF attachments instead of sending a link that requires connectivity to the Web.

* Find Everything Fast with All-in-One Search PaperPorts All-in-One Search allows users to easily find scanned paper, PDF documents and even digital photographs anywhere on their local PC or on the network.

Using ScanSofts patented OCR technology to index text information frozen in images and PDF documents, All-in-One Search goes beyond traditional search technology and enables users to quickly search by content, keyword or annotations.

* Scan Instead of Copy PaperPorts DesktopDelivery feature reduces the costs associated with manually copying and storing paper documents by automatically delivering scanned pages to the users PC from local or network scanning devices, including MFPs and digital copiers.

DesktopDelivery instantly converts scanned images into PDF files and launches PaperPort, where users can drag and drop documents to send as email attachments, store or share the document on the PC or on the network, or print the document in colour or black and white.

* Drag and Drop Document Workflow The SendTo bar makes it fast and easy to send documents - or sets of documents - to your e-mail client, fax boards and printers.

Better still, the SendTo bar is also a document on-ramp for sending documents over FTP, moving files within the network, and for connecting PaperPort to existing workflow applications and processes.

* Connect to Existing Enterprise Content Management Systems PaperPort Professional adds value to existing investments in enterprise content management (ECM) systems, including Oracle 9i and Microsoft SharePoint.

PaperPort DesktopDelivery is a paper onramp for ECM, providing everything needed for users to scan, review and submit paper into the system using networked scanners.

PaperPort also simplifies working with stored documents, providing an easy way to move ECM documents to and from the PC.

* Fast, Easy Electronic Form Filling Filling out forms has never been faster or easier thanks to the FormTyper feature, which instantly converts static PDF forms into fill-able electronic forms.

Form fields are automatically identified and created, allowing the user to fill, save and email the form online, or to print the form for submission.

Pricing and Availability ScanSoft PaperPort Professional 10 is priced at £99.99, with multi-seat and enterprise site license discounts available.

PaperPort, targeting flatbed scanner users, is £69.99.

Both products will be available on November 8, 2004 through ScanSofts global network of authorized resellers.

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